Why Experience Matters: The Value of a Consultant in Planning International Group Ventures
- Angus AWT#1
- 3 days ago
- 2 min read
Planning a trip to Africa or elsewhere, whether for a school, university, adult group, youth group, or organization is one of the most exciting opportunities a group can experience. But behind a successful adventure lies a lot of important preparation. Every successful trip depends on balancing safety, logistics, goals, and cost. A skilled consultant makes that balance simple and achievable.

1. Expertise Saves Time and Stress
Trip leaders, teachers, senior staff and other organisers already have heavy workloads. Researching the right routes, destinations, safety standards, and providers can take months. A consultant with years of on the ground experience can shortcut that process, ensuring no important detail is missed and freeing staff to focus on their group.

2. Risk Management Comes First
For any group, safeguarding and risk management are non-negotiable. A consultant familiar with standards for international travel can review or build risk assessments, ensuring compliance and safety. This not only protects participants but also gives peace of mind to parents, partners, boards, and leadership teams.
3. Tailored Itineraries Create Meaningful Experiences
Not all trips are created equal. A consultant helps match objectives with the right locations and activities:
Wildlife field studies for conservation students
Safari and species focused activities
Fund raising events for charities
Field studies in ethology, ecology and geography
Cultural immersion with local communities
Adventure elements like multi day overlanding or kayaking
This ensures the trip isn’t just a holiday, but a life enhancing experience that deeply connects participants to the country they are travelling in.

4. Avoiding Hidden Costs
Transport, accommodation, catering, guides, drivers, kit and clothing, trip related fees and the unexpected extras. Without experience, budgets can quickly spiral. A consultant can identify hidden costs, recommend trusted providers, and structure a budget that delivers best value without compromising safety or quality.
5. Connections That Open Doors
Perhaps the greatest value a consultant brings is their network. Years in the field mean relationships with other operators, lodge owners, local guides, field experts, conservation projects, researchers, transport providers, and community leaders and partners. These connections create authentic experiences that a travel company alone may not be able to provide.

6. Confidence in Delivery
When the time comes to travel, having had a consultant’s support means trip leaders feel fully prepared. From what to pack, to cultural respect, to handling emergencies, nothing is left to chance. That confidence translates into a smoother trip and a better experience for everyone.
In short: A good consultant doesn’t just make a trip possible. They make it safe, exciting and unforgettable.
If you’re considering your first or your next trip and want expert guidance from someone who has led groups for over 20 years, I’d be delighted to help.
Angus John Wingfield
Founder, Director and Trip Leader/ Africa Wild Trails Limited
Consulting Info Webpage: https://www.africawildtrails.com/consulting
WhatsApp: +44 (0)7932327534

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